Submission Types & Requirements

Submission Types

Organized PanelsPre-organized Session with three-four paper presentations and a session chair and/or discussant to facilitate a discussion of the papers presented.• Panel Abstract
• Individual Paper Abstracts (3-4)
• Each abstract may not exceed 250-words
• Chairperson (required)
• Discussant (optional) up to 2 max
These sessions are submitted as pre-organized sessions which already include the names of the paper presenters, chair and discussant.
Have an individual paper presentation? See Individual Paper submission type
Roundtable SessionsDiscussion format centered around a particular topic. • Session Abstract
• 4-5 Discussants
• Chair (required)
Session abstract may include a maximum of 350 words and should describe the positions for each of the discussant.
Workshop Sessions Teaching and learning development format.  Mostly Pedogogical • Session Abstract
• 4-5 Presenters
• Chair (required)
Session abstract may include up to a maximum of 350 words.
Individual Papers Session created by the program committee with accepted Individual Paper submissions with similar topics to form a ‘traditional’ organized panels 250 word abstract Generally, preference is given to students or junior scholars.  Only 12-15 Individual Paper sessions are created each year.  Acceptance rate is very low.  Senior scholars should consider organizing or joining an organized panel proposal.

New! Digital Technology Sessions

Following the success of the first Digital Technologies Expo in 2019, the AAS is issuing a call for proposals on all aspects relating to digital research on Asian societies. The addition of Digital Technology session types aims to provide space for cross-regional and cross-disciplinary discussions on such topics as digital archiving, integrating digital research in the university curriculum, introductory and advanced digital text and image analysis, and critical engagements with the digital turn—with a clear focus on the particularities of Asian languages and Asian societies.

 To facilitate in-depth discussion and to allow for interaction with the audience, panel formats consist of workshops, roundtables, and lightning talks only. Regular research papers on Digital Asia and digital research on Asian histories and literatures should be submitted as Individual Papers or as part of Organized Panel Sessions.

Digital Technology WorkshopWorkshops should focus on teaching image or text analytical methods for research on Asian source materials. • Session Abstract
• Maximum of 3 participants
Digital Technology RoundtableDiscussion format centered around a particular topic. • Session Abstract
• 4-5 Discussants
• Chair (required)
Session abstract may include a maximum of 350 words and should describe the positions for each of the discussant.
Digital Technology Lightning PresentationsShort 5-8 minute presentations • Abstract 150 Words

Submission Type Descriptions

 All sessions types will be 1 hour and 45 minutes in length.  

Click the types below to view the full descriptions.


This proposal type and session consists of formal paper presentations (3-4 papers maximum) of 15 minutes each and a chair (moderator). Panels may also include a discussant.

This session proposal type is submitted by the session organizer as a full session complete with all paper presentation abstracts and a selected chair who serves as the session moderator. The session chair briefly introduces the panelists, ensures panelists keep to their allotted presentation time, and moderates the Q and A when needed.  Ensuring equal time for all presenters is essential, and chairs must be prepared to end a presentation that will clearly exceed the allotted time by several minutes.  All organized panel session proposals should include a chair role. Discussants are optional. The role of the discussant is to facilitate a discussion among the panelists and attendees.  Organized proposals should include one (1) chair and may include up to two (2) discussants.

♦The abstracts provided for each prospective paper presentation are very important, but the overall panel abstract is of greatest importance.♦

The exact configuration of paper presenters and discussants is left to your discretion. See the innovative Format section for more information. It is the preference of the Program Committee to receive proposals that comply with posted participation limits and still allow a reasonable amount of time for discussion.

Organizers may submit “two-part” or “back-to-back” panel proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted “two-part” or “back-to-back” panels.


A Roundtable is a session format at which no formal papers are presented. This format provides opportunities for participants with specific expertise to discuss with each other, and with members of the audience, issues or themes concerning a discipline or an Asian regional area. 

Roundtable proposal applications should include a maximum of 350-word abstract that includes the position of each discussant on the topic being discussed. Roundtables should include one (1) chair and a minimum of three (3) and maximum of five (5) discussants. 

 Organizers may submit “two-part” or “back-to-back” session proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted “two-part” or “back-to-back” panels.


Workshops are sessions relating to teaching and professional development, with a special emphasis on the development of new skills. Workshops might concern language pedagogy, the use of instructional technology in the classroom, new tools for research, tips on publishing a first book, the exchange of syllabi, a first book among many possibilities. They may contain paper presentations or follow a more informal roundtable format, but in all cases should allow considerable time for discussion and exchange of ideas. We encourage affiliated groups and committees that have previously conducted workshops or seminar-type presentations as “Meetings-in-Conjunction” to submit formal proposals within the Workshop category.

Organizers may submit “two-part” or “back-to-back” session proposals on related themes or topics but each proposal will be reviewed on its own merits. The Program Committee cannot guarantee acceptance of a series of panels, nor can it guarantee specific scheduling requests for accepted “two-part” or “back-to-back” panels.


Digital Technology Roundtables are intended to offer different perspectives on shared questions and challenges relating to digital research on Asian societies. These can include challenges of a computational nature, in research design, pedagogy, or cross-disciplinary and cross-sectoral collaboration. Roundtables can also be dedicated to critical discussions of landmark studies or digital tools.

To apply, submit an abstract of the roundtable (350-word max), outlining the questions and problems to be discussed, and explaining why these questions and problems require extended discussion. Include a brief description of the roundtable’s organization and the presenters’ relevant expertise.


Workshops should focus on teaching image or text analytical methods for research on Asian source materials. These may include data harvesting and curation, linked data, text and image annotation, text mining, spatial analysis, network analysis, corpus linguistics, data visualization, or digital publishing. We welcome applications from those discussing homegrown applications and platforms, as well as from those teaching digital methods more broadly. Workshops will cover the same amount of time as a regular panel (1 hour 45 minutes) and can consist of one to three speakers.

To apply, submit a 350-word abstract of the workshop outlining what will be covered and how; include 2-3 learning objectives for the workshop. For more advanced workshops, describe what prior knowledge or preparation audience members should possess. The abstract should include a set of links to relevant sites and a short bibliography (5 items). Include a brief (150-word) description of the presenters’ relevant expertise.


Lightning Sessions provide a great opportunity to learn about recent work in digital research in Asian Studies.

The AAS is accepting individual presentation to be grouped to form multiple Lightning Sessions. Each formed session will consist of short presentations.

Each presenter in the Lightning Round Presentation will be given approximately 5–8 minutes to present their work using no more than 3 slides, followed by an open question and answer period. 

Note: We are requesting individual presentations NOT fully formed Lighting Sessions. Accepted lightning presentation proposals submitted in this category, will be grouped to form a Lightning Round session.

To apply, submit a 150-word abstract including an overview of the research questions, the source materials and work already done. The abstract should also include an outline of those aspects of digital research on which feedback is sought.


Individuals should be prepared to enter the following information with the Individual Paper proposal:

A 250-word (maximum) abstract of the paper is required when submitting an Individual Paper Proposal.  Please note: The AAS does not require an upload or submission of the completed paper at the time of the proposal submission. 

While any person may submit a proposal for an individual paper presentation, strong preference is given to those submitted by advanced graduate students or by people who have completed their PhDs in the last two or three years. The intellectual quality of the abstract is the prime selection criterion for proposals. Those who present an individual paper one year are not eligible in the subsequent year. Once assigned to a session, individual paper presenters may not change to another session.

The AAS Program Committee adheres to the following format in reviewing Individual Paper proposals:

(1) Each individual paper proposal is reviewed and scored.

(2) Individual paper proposals receiving a high score are then further reviewed as a group to determine if there are the proper number of highly ranked papers centered around a specific topic (these may be cross-disciplinary or cross-cultural) to form a cohesive session. 

(3) If the committee is able to successfully form cohesive sessions with individual paper proposal submissions, these selected papers will be accepted to appear on the formal program.  

(4) The panel chair, typically a Program Committee member, will request copies of the papers to be presented in advance of the conference and will contact each Individual Paper presenter with the information regarding the panel format (i.e., presentation order, presentation time length, etc.).  Panel members will also be required to exchange papers ahead of time, so that they can read and develop linking comments or questions about each other’s work.

There are only 10-13 Individual Paper sessions slots available and created for the annual conference; each session will have 4-6 papers each. 

The above process can result in a highly-scored paper ultimately being rejected due a lack of fit within the formal program.  We do not add Individual Papers to accepted pre-Organized panel sessions. 

Individual Paper Proposal participants are not eligible to apply to the AAS International Exchange Travel Grant program.


Individuals that have not connected with colleagues to organize a panel, roundtable or workshop proposal but have a paper they would like to present may submit an Individual Paper Proposal for consideration. There are no pre-determined session topics to which you should apply. If you are interested in submitting an Individual Paper proposal, you may submit the abstract on any topic or subject matter relevant to the study of Asia. There are a limited number of Individual papers accepted (less than 10%).  The committee considers the AAS annual conference to be primarily a session-based conference.  Therefore, the acceptance rate for individual paper abstract proposals is much lower than that for Organized, Roundtable or Workshop session proposals (approx. 70%).  For example, the 2018 conference had 443 sessions – only 15 of which were made up of Individual Papers submissions (approximately 65 papers).  We strongly encourage working with colleagues to join or form an organized session for consideration.

 To help increase your odds of acceptance to present at the AAS Annual Conference, we have established a forum for Individuals interested in connecting with others to form an organized panel session or to join a session that is currently in the development stages.  Click here for more details.

The committee would like to remind junior scholars that AAS Regional Conferences are the ideal place to submit individual paper proposals and to meet like-minded scholars who might be interested in collaborating on organized panel proposals for the following year’s national AAS meeting. For a list of AAS Regional Conferences, visit: